New Agenda-based meeting format

New Agenda-based meeting format

Subscribers to Lean Coffee Table will be the first to try our new agenda-based meeting boards, for free.

Many of our global customers have asked for an alternative meeting format for their distributed teams. The new structured meeting type will be highly interactive and visually simple, building on our Lean Coffee Table experience.

Online meetings are an increasingly important part of our time at work and yet they often fail to deliver the benefits they could.  Mainly due to a dull, traditional approach and limited tools.

Our vision is to change this by maximising the engagement and creative contribution of all participants.

We can achieve this using real-time interactivity, enabling multiple-contributions whilst maintaining a clear focus with a simple and pleasing layout.

The agenda-based meeting board will be released in a Beta version and will be free for our LCT subscribers for a limited period. We would love to hear your feedback and suggestions.

In the future we will offer the new meeting format as an optional upgrade to your LCT subscription.

 

The benefits of our new agenda-based meeting board

 

  • Engage attendees with a genuinely co-created meeting, rather than one that is facilitator driven.
    • Simple design maintains a clear focus, with real-time contributions and innovative ways to gauge levels of interest
  • Maximise contributions by:
    • Helping attendees co-create the most engaging agenda by adding notes ahead of the meeting
    • Gathering contributions from attendees during the meeting, as they post links to articles or images to be included in the summary
    • Allowing attendees to write contributions, which were not possible within the agenda time limit.
  • Make it easier for the facilitator
    • Create the minutes and actions in real-time, visible to everyone, then distribute a .pdf of the meeting minutes after it finishes.
    • Manage time with simple time and progress feedback.
    • Copy an earlier agenda for those regular meetings
    • Gauge levels of interest and engagement of attendees with the real-time ‘topic  thermometer’

 

Note: not all these features will be available on the first day.  We are most interested in getting your feedback on the early iterations and so are adopting the principles of an MVP (minimal viable product) to validate our assumptions and to learn as quickly as possible. Luckily, we have 1000s of users like you who will help us to do this.

New discussion timer prompt

New discussion timer prompt

We are always happy to listen to our users. Feedback suggesting that facilitators did not always remember to set the timer for discussion has led us to introduce a little reminder.

 Now, when you move a topic card into the discussing column, you will be prompted to start the timer. A drop down will enable you to select the length of the initial discussion (up to 10 minutes) and away you go!

Please get in touch if you have suggestions for how we could make Lean Coffee table work better for you.