Slack with Lean Coffee

Slack with Lean Coffee

You can now kick-off a Lean Coffee session from within a Slack channel.  Users can join the board from a link in the channel, using their Slack identity and authentication.

At the end of the session a .pdf Summary is posted back to the channel for a permanent record of the discussion.

To use Lean Coffee with Slack you need to:

  1. Install the Lean Coffee Table application into your instance of Slack
  2. Start Lean Coffee sessions from within Slack

 

Step 1 – Go to the Slack marketplace and install Lean Coffee

https://leancoffeetable.slack.com/apps/AC5RRA4N6-lean-coffee-table

Follow the steps which will vary, depending on whether you already have a LeanCoffeeTable.com account or not.

If you already have a LeanCoffeeTable Account
  1. Login with your existing account information
  2. Authorise LeanCoffeeTable.com to interact with Slack
  3. … and start running your Lean Coffee sessions
If you do NOT have a LeanCoffeeTable account
  1. Sign in with your Slack identity
  2. Agree to the Terms and Conditions
  3. Choose your plan, depending on how many Facilitators you wish to have running sessions
  4. Authorise LeanCoffeeTable.com to interact with Slack
  5. … and start running your Lean Coffee sessions

 

 

 

Step 2 – Create your first Lean Coffee session

Watch the video below for a more details on starting a session

From the Slack channel   Type /leanmeet <meeting name>

This will create a new session and board within LeanCoffeeTable.com

It will also put a link into the channel, enabling anyone to join by clicking on the ‘Go to Meeting’ button

At the end of the meeting the Facilitator can create a ‘Session Summary’ (.pdf), which is posted back into the channel

The Session Summary records all the; attendees, topics, actions, comments and a brief summary and looks like this.

Note: To create a session from Slack you need to already be a Facilitator within a ‘Coffee club’.
The Coffee Club was setup during the installation of Slack.  The person who set-up the Coffee Club is the ‘owner’ and they can invite people to join the club, as Facilitators.

Note: If you want a Lean Coffee session to exchange data with a Slack Channel, you will need to initiate the session from within the Channel – and not from LeanCoffeeTable.com

 

 

Add comments to topics

Add comments to topics

Anyone in the session can now add written comments to the topic that is being discussed.

Use comments to capture ‘aha’ moments during the discussion, post links to resources on the web or to record an important point.

Read and respond to other people’s comments as they are posted

The comments are recorded in the Session Summary .pdf, to be circulated after the meeting.

To add a comment, just start typing in the box under the topic being discussed

The latest comments are shown at the bottom of the scrolling list.

Note: Comments can only be added to topics in the discussing column.
To add comments to a ‘Discussed’ topic, you will need to move it back to the Discussing column.
Comments can not be edited or deleted.

You can paste in text or links to webpages

Links will open in separate tab.

Click on the arrow to see the comments, after the topic has been discussed

Comments are shareable and permanently recorded in the Session Summary .pdf

Many of you asked for this feature and we look forward to your feedback.

Quick links to conference calls

Quick links to conference calls

It is now easier for attendees to go straight to the audio conference for a Lean Coffee session,  straight from the board. This will save you having to send to links to everyone.  Just send them the board link and they can join the audio meeting from there.

 Step 1 – Facilitator clicks button to enter the conference details

Step 2 – Paste in the URL to the conference session e.g. Zoom, Skype or Google Meeting

 

Step 3 – Attendees can join the conference call directly from the board

 

Lean Coffee Table for guests – two clicks and you’re in

Lean Coffee Table for guests – two clicks and you’re in

You can now invite people directly to a Lean Coffee session as a guest.

All they need to do is:
– Go to the URL
– Enter their name
– Join the meeting as a full participant.

There is no need for the person to register or provide their email address.

This is good for spontaneous sessions, one-off meetings or larger gatherings.

How to get the shareable guest URL

If you are the facilitator, just click on ‘Copy URL’ and send to invitees or include it in a meeting invite.

You will see the screen above when you create a new board or by clicking on this ‘gear’ icon on an existing board.

 

 

 

Coffee Clubs

Coffee Clubs

What is a Coffee Club?

Lean Coffee Table depending on the subscription you have chosen enables you to add users to what we call a Coffee Club. Users added to a coffee club become facilitators and are able to run their own Lean Coffee Table sessions or you can invite them to an existing board in your coffee club and they can facilitate those boards. Only the Coffee Club owner (the person who pays for the subscription) can add users to a Coffee Club.

How to add a user to a Coffee Club

  1. Log into Lean Coffee Table as the Coffee Club owner (the person who pays for the subscription)
  2. Once logged in click on the Admin button in the top right hand corner of the screen.
  3. On the Admin page scroll down to “Manage ‘Coffee Club’ Facilitators and click on it
  4. In the dialogue that appears you can now add someone to your Coffee Club. If the user does not have a Lean Coffee Table account, the site will ask you if you would like to send them an invite. When the user signs up they will then be given Facilitator access.

Things to note

You can only add a user to a Coffee Club once. After you have removed the user from a Coffee Club you will not be able to add them back in again.