New Agenda-driven meeting format

New Agenda-driven meeting format

Subscribers to Lean Coffee Table will be the first to try our new agenda-based meeting boards, for free.

Many of our global customers have asked for alternative meeting formats for their distributed teams. These new structured meetings will be highly interactive and visually simple, building on our Lean Coffee Table experience.

Online meetings are an increasingly important part of our time at work and yet they often fail to deliver the benefits they could.  Mainly due to a dull, traditional approach and the limited tools.

Our vision is to change that by maximising the engagement and creative contribution of all participants.

We will do this using real-time interactivity, enable multiple-contributions whilst maintain a clear focus with a simple and pleasing layout.

The new product is called Konveno and will be free for our LCT subscribers, for a limited period and we would love to hear your feedback and suggestions.

In the future we will offer Konveno as an optional upgrade to your LCT subscription.

 

The benefits of a Konveno meeting

  • Engage attendees with a genuinely co-created meeting, rather than one that is facilitator driven.
    • Simple design maintains a clear focus, with real-time contributions and innovative ways to gauge levels of interest
  • Maximise contributions by:
    • Helping attendees co-create the most engaging agenda by adding notes ahead of the meeting
    • Gather contributions from attendees during the meeting, as they post links to articles or images to be included in the .pdf
    • Attendees can write contributions, which were not possible within the agenda time limit.
  • Make it easier for the facilitator
    • Create the minutes and actions in real-time, visible to everyone and then distribute a .pdf of the meeting moments after it finishes.
    • Manage time better with simple time and progress feedback.
    • Copy an earlier agenda for those regular meetings
    • Gauge levels of interest and engagement of attendees with the real-time ‘topic  thermometer’

 

Note: not all these features will be available on the first day.  We are most interested in getting your feedback on the early iterations and so are adopting the principles of an MVP (minimal viable product) to validate our assumptions and to learn as quickly as possible. Luckily, we have 1000s of users like you who will help us to do this.

New discussion timer prompt

New discussion timer prompt

We are always happy to listen to our users. Feedback suggesting that facilitators did not always remember to set the timer for discussion has led us to introduce a little reminder.

 Now, when you move a topic card into the discussing column, you will be prompted to start the timer. A drop down will enable you to select the length of the initial discussion (up to 10 minutes) and away you go!

Please get in touch if you have suggestions for how we could make Lean Coffee table work better for you.

Merge topic cards is here!

Merge topic cards is here!

Many of you have asked for the functionality to merge topic cards to consolidate voting on similar topics. Facilitators will now have the benefit of selecting topic cards and combining these into a new card which will include the original cards’ text and votes.

It’s best to merge any similar topics BEFORE voting, so that attendees do not vote more than once on the combined topic as the merge will  consolidate all earlier votes from the child topics.

To merge topic cards you need to:

  1. Click on ‘Merge’ in a new topic card.
  2. Select the cards in the topic column you wish to merge together by clicking on the central arrow.
  3. Enter text into the parent card and click ‘Merge Topics’ (Note: You cannot merge until you have entered text into the new ‘Parent’ topic)

Step 1 – Click on Merge

In the Topic column view, click on ‘Merge’ at the bottom right of a new topic card.

Click Merge

Step 2 – Select topic cards

Highlight the topic cards you wish to combine by clicking on the tick in the centre of each card. Click once more to deselect.

Step 3 – Type text into the parent card and click Merge Topics

Add text to the new parent topic card and click ‘Merge Topics’. All votes will be combined and the number of child topics will be displayed in the top right hand corner of the parent.

By clicking the number in the top right hand corner of the new parent card you can see the text and votes assigned to the original topics cards.

Please note:

  • Attendees who voted on the  original cards may  remove their vote from the parent card if required.
  • The topic cards merge is not reversible so please be sure to select the correct topics to merge.
  • Merge cards may be used even after discussion if you realise  you have already discussed something that has been entered into a different topic card.

We would very much appreciate any feed back on our updates. Please let us know if you use them and if they make your LCT experience better!

Proudly ISO27001 Certified

Proudly ISO27001 Certified

The Lean Coffee Table team, as part of RippleRock Ltd. is very proud to announce we are now certified to the international gold standard of ISO27001:2013.

We invested our time in achieving this so that we can provide added reassurance to you, our clients. It turned out to be a valuable process, helping us to examine and explicitly define and improve some of our internal processes.

You want to know that your Lean Coffee sessions and data are safely stored, and we trust that the new ISO certification, together with the frequent penetration testing we undertake will provide you with that confidence.

Over the last year we have found ourselves completing long questionnaires for some larger clients who have a detailed Information Security criteria and an established purchasing process. ISO27001 should lower the bar to purchasing Lean Coffee Table by helping our customers ease the path through their due diligence processes.

 

A wider ‘Topics’ column

A wider ‘Topics’ column

More space to gather your topics

You now have a wider column to review topics before voting and discussion.

The application now loads with the wider column open. There are two ways to close this column and see the other discussion columns, the best way is to click on ‘Sort and move topics’ as this will reveal the other columns and then show the topics in priority order. Alternatively you can click on the arrow at the top right to close the wide column.

The facilitator can move topics around the column to cluster similar topics together and, yes,  you will soon be able to combine similar cards into one for voting purposes.

Click 'Sort and Move Topics' to close the wider column and give you a prioritised list of Topics.

To expand the wider topics just click on the chevron.

 

Slack with Lean Coffee

Slack with Lean Coffee

You can now kick-off a Lean Coffee session from within a Slack channel.  Users can join the board from a link in the channel, using their Slack identity and authentication.

At the end of the session a .pdf Summary is posted back to the channel for a permanent record of the discussion.

To use Lean Coffee with Slack you need to:

  1. Install the Lean Coffee Table application into your instance of Slack
  2. Start Lean Coffee sessions from within Slack

 

Step 1 – Go to the Slack marketplace and install Lean Coffee

https://leancoffeetable.slack.com/apps/AC5RRA4N6-lean-coffee-table

Follow the steps which will vary, depending on whether you already have a LeanCoffeeTable.com account or not.

If you already have a LeanCoffeeTable Account
  1. Login with your existing account information
  2. Authorise LeanCoffeeTable.com to interact with Slack
  3. … and start running your Lean Coffee sessions
If you do NOT have a LeanCoffeeTable account
  1. Sign in with your Slack identity
  2. Agree to the Terms and Conditions
  3. Choose your plan, depending on how many Facilitators you wish to have running sessions
  4. Authorise LeanCoffeeTable.com to interact with Slack
  5. … and start running your Lean Coffee sessions

 

 

 

Step 2 – Create your first Lean Coffee session

Watch the video below for a more details on starting a session

From the Slack channel   Type /leanmeet <meeting name>

This will create a new session and board within LeanCoffeeTable.com

It will also put a link into the channel, enabling anyone to join by clicking on the ‘Go to Meeting’ button

At the end of the meeting the Facilitator can create a ‘Session Summary’ (.pdf), which is posted back into the channel

The Session Summary records all the; attendees, topics, actions, comments and a brief summary and looks like this.

Note: To create a session from Slack you need to already be a Facilitator within a ‘Coffee club’.
The Coffee Club was setup during the installation of Slack.  The person who set-up the Coffee Club is the ‘owner’ and they can invite people to join the club, as Facilitators.

Note: If you want a Lean Coffee session to exchange data with a Slack Channel, you will need to initiate the session from within the Channel – and not from LeanCoffeeTable.com