Keep the same URL for recurring meetings

Keep the same URL for recurring meetings

Keep the same URL for recurring meetings

You can now keep the same URL for recurring meetings.

Many teams use Lean Coffee Table for their weekly team meetings.

Before this change you needed to create a new board for each meeting and then send out the new URL. Alternatively you could reuse the same board for meetings, however this could get quite cluttered.

The solution we have come up with is to keep the same URL for the next meeting in the series whilst ‘archiving’ the earlier meetings in a series. 

Creating a follow-on meeting in a series of recurring meetings

The ‘Create session summary’ and ‘Setup up a follow-on meeting’ have been merged into one pop-up screen where you can:

1 – Decide if you want a .pdf to be created of the session that is just ending

2 – Select whether you want a follow-on meeting to be created and the current meeting archived.

You then have the option of copying forward to the new meeting:
a – All topics on the board.  You might want to do this if you have standard topics for every meeting
b – Just the topics that you did not get to discuss in the current meeting
— If you select neither option then the new meeting will be setup with no topics

c – The attendees of the current meeting. This would only apply to people that had been invited by email and have an account. Any guests will be able to join the next meeting using the same Guest URL they would have used for previous meetings in the series.

You can see earlier meetings in the series through this link in your meetings view

Click on the ‘View all meetings’ link to see the list of all the other meetings in the series, where you can see the Title of the meeting and the date

Keep the same URL for recurring meetings

Release Notes

Release Notes

Release Notes for 1.1.743

12th February, 2021

New Features
  • Session summaries can now accommodate languages with characters other than the English Roman alphabet. LCT boards using Cyrillic, Arabic, Greek, Chinese, Korean, Japanese, Georgian and Armenian alphabets will now render correctly in the summary.
Bug fixes
  • The email sent inviting an attendee to a board has been optimised for scenarios where images are blocked in the message.
  • Hyperlinks pasted into topics or comments will display as plain text and not in HTML and the ampersand will render correctly in the Session summary

 

  • A fix has been implemented to allow facilitators to switch between guest access and a closed access board. 

Release Notes for 1.1.739

3rd February, 2021

New Features
  • When a meeting is ended, facilitators now have the option to create a follow-on meeting which includes the attendees and topics transferred from the completed meeting. All topics or just the undiscussed topics can be transferred to the new board and the previous board is archived for reference. For full details, please refer to https://blog.leancoffeetable.com/url-for-recurring-meetings/
Bug fixes
  • Zoom links which include a password now work seamlessly with the integrated Zoom conferencing functionality. There is now no need to edit your conference link to remove the password.

Release Notes for 1.1.730

14th October, 2020

Bug fixes
  • Dark mode is now fixed and may be toggled on/off as desired.
  • Code has been amended to prevent stray HTML showing in the Session summary and exported Actions/Learnings.

Release Notes for 1.1.719

16th September, 2020

New Features
  • We have improved the merge topic functionality. Now facilitators can unmerge topic cards or add additional topic cards to an already merged card. Votes from the child cards will be grouped into the merged parent but will remain with the child if unmerged.
  • Links added within the comment field are now parsed and will open in a new tab.

Bug Fixes

  • Guest will not see the ‘how to’ welcome tour each time they visit a board. It will be shown once and if it is watched or dismissed, will not be shown on subsequent visits.

Release Notes for 1.1.715

8th September, 2020

New Features
  • Topic card votes may now be hidden from all participants to prevent undue influence during the voting phase. The Facilitator can toggle show or hide votes in the Facilitator controls.
  • Facilitators are now warned that switching off ‘Show Topic Author’ is intended to allow participants to vote and discuss topics without being influenced by the identity of the topic author. The feature is not for anonymity – Topic authors will be shown in the session summary.

Release Notes for 1.1.704

25th June, 2020

New Features
  • Topic card comments can now be edited and deleted from within the Discussing column
  • Dark Mode is available for everyone now. It can be accessed from the left menu
  • Dedicated menus to improve the experience for Guests
  • End Meeting button is now always visible to the Facilitator once the meeting has started
  • Link to our Security Policy PDF has been added to the footer

Bug Fixes
  • SVG assets were not always displaying on Chrome – fixed
  • Adding comments to topics on mobile had stopped working – fixed
  • IntroJS guide has been disabled for mobile
  • Scrollbars were appearing on Firefox when Dark Mode was active – these have been removed

Release Notes for 1.1.693

16th June, 2020

Bug Fixes
  • Removed notification that appeared when trying to edit someone else’s topic card. This has been replaced with clearly defined editable and non-editable fields.
  • End Meeting button Lean Coffee meetings had stopped working
  • Additional text from Add Topic button removed
  • Topic cards going underneath columns when dragged form the Discussed column
  • Additional spacing removed from mobile layouts
  • Topic card author name re-alignment
  • Logo position fixed for iPad

Release Notes for 1.1.688

16th June, 2020

New Features
  • ZOOM performance has been improved with an API update
  • Comments are now visible in the Discussed and To Discuss columns
  • End Meeting button relocated to the top of the Discussed column for better visibility
  • You can now discuss topics for longer with additional time lengths available to select from
  • IntroJS style guides for Lean Coffee meetings, have been added for Facilitators and Attendees
  • The invite attendees popup has been made easier to use
Bug Fixes
  • Dark Mode colour updates
  • Reduced topic card vertical heights
  • The IntroJS onscreen help guide has had text updates and has also been restyled
  • Facilitators are unable to scroll the control panel on Firefox
  • The radio buttons on the Lean Coffee meeting summary popup had stopped working

Release Notes for 1.1.668

9th June, 2020

New Features
  • Dark Mode option is now available
Bug Fixes
  • Topic author names have been made darker
  • Vote button not appearing for some people in a particular set of circumstances

Release Notes for 1.1.665

8th June, 2020

New Features
  • Lean Coffee Meeting Summary PDFs now display content clearer
  • IntroJS style guides for Lean Coffee meetings is available for some Users in Beta
Bug Fixes
  • SignalR occasionally dropping connection for some users
  • Vote button not appearing for some people in a particular set of circumstances

We still have a long backlog of requested features and ideas to improve Lean Coffee, which we will deliver in the coming weeks. Please contact us with any feedback.

Keep the same URL for recurring meetings

The BIG update is Live!

The BIG update is Live!

We are delighted to reveal our new and improved Lean Coffee Table! We have been working hard on shaping our tool to give customers what they asked for – enhanced functionality and a sleeker user interface.

The originator of the Lean Coffee Table meeting format, Jim Benson, has given us some great feedback which we have incorporated into the new version.

Completely refreshed user experience, optimised for all devices

Improved menus for site navigation
Cleaner topic card design and ability to add new cards
You can now capture actions and learnings as the session progresses

Other key improvements include:

  • Facilitators can allocate more votes at any time during the session (once the previous 3 have been used up).
  • Simpler merge functionality has been introduced to help combine similar topic cards
  • Actions can also be added by anyone at any time, not just against the topic under discussion
  • The ‘anonymous author’ option is maintained across all columns on the board.
  • The addition of a ‘go with the flow’ option at the end of a timed discussion. This horizontal thumb is for those that don’t have a strong opinion either way.
  • Users can edit and delete their actions or learnings (Editing comments is coming soon)
  • You have a greater choice of timer sounds
    and we’ve changed the default too!

We still have a long backlog of requested features and ideas to improve Lean Coffee, which we will deliver in the coming weeks. Please contact us with any feedback.

Keep the same URL for recurring meetings

New Look for Lean Coffee Table

New Look for Lean Coffee Table

This spring, we are bringing you a whole new look and feel to Lean Coffee Table. We have been listening to your feedback and refreshed the design that is now optimised for PC, tablet and phone devices.
Your Lean Coffee meetings will benefit from an enhanced user experience with the same great functionality to maximise the engagement and creative contribution of all participants.

A new cleaner menu has been introduced for creating new boards, navigating to your meeting board list and managing your account settings.

 

Two distinct meeting types

‘Lean Coffee’ (LC) and ‘Agenda-driven’ (ADM) both optimised to provide an application which is both easy to use and engaging for your meeting attendees.

Integrated Zoom conferencing will reduce the amount of screen switching and keep the focus on your discussions. 

Lean Coffee topics are now added in a new screen allowing users to view all topics easily prior to voting. Facilitators may now merge similar topic cards from this screen.

The new look ADM meeting board has a restyled agenda list providing a simple and effective means of managing your meeting timeline.

We really hope you like the new look Lean Coffee. Please contact us with any feedback.

Keep the same URL for recurring meetings

Embed Zoom into your meeting

Embed Zoom into your meeting

Trying to keep your meetings focused?

Incorporate Zoom into your meeting so you don’t have to keep switching between screens.

 

How to get started

When setting up your meeting, insert the URL to your Zoom meeting. Note if you insert the URL of any other meeting provider the app will open it in a new window.

Important:
To make sure you have a good meeting, in Zoom set Enable join before host, this will allow attendees to join the conference without the host being present. If this is not set, you as the host will have to join the meeting through the zoom client from your desktop before anyone can join the meeting.
All your attendees now need to do, is click the Join Conference Call button

Keep the same URL for recurring meetings

Finally.. engaging, agenda-driven meetings are here

Finally.. engaging, agenda-driven meetings are here

We are excited to invite you to our new structured meeting format, building on what we have learned serving-up Lean Coffee online for the last three years.

Whilst Lean Coffee is a simple and very effective format, we spend much more time in ‘traditional’ agenda-based meetings.

Some of you asked us to breathe some life back into this kind of meeting. We have therefore re-imagined this familiar, though tired, format to focus on engagement and active participation of all attendees.

This Beta version is exclusively for LeanCoffeeTable users. We hope it provides you with more benefits and the ability to extend into other parts of your organisation. We are also keen to get your feedback and suggestions in our new Slack channel (see below)

There are many innovative ideas in our product backlog, including integrations with tools like Zoom.  We will be providing you with minor improvements every few days in the months ahead.

See below on how you can help us to shape the future direction of the application.

 

Run your first agenda meeting now

To start a new agenda-driven meeting simply click on the ‘New Board’ and you will now have a choice of format (see image below)

This initial version includes everything you need to run a more engaging agenda-driven meeting today. Functionality includes:

 

Co-created agendas

  • The facilitator sets up the meeting and the agenda items
  • Attendees can help build the agenda by adding notes to agenda items before the meeting starts
  • Benefits:
    • The meeting starts with an agenda which better reflects the priorities and interests of the attendees
    • Agenda items are timed and fit the time constraints of the meeting

Real-time notes / minutes

  • Anyone can add notes or actions during the meeting
  • Benefits
    • A more accurate, contemporaneous, record of the meeting witnessed by those attending
    • No delay waiting for the scribe to capture actions and notes
    • Encourages involvement in minute taking and action assignment
    • Includes much more detail than in traditional meeting minutes

Immediate record of the meeting

  • A complete .pdf record of the meeting, including images and links, within seconds of the meeting end
  • Benefits:
    • No delay in circulating the meeting record and therefore less decay in people’s memory and lasting value of the meeting

Other new features

  • Time progression through an agenda item and the whole meeting.
    • Reduces facilitation effort as attendees are more aware and better able to self-manage
  • Rich text agenda field
    • Shows images and links to resources for the meeting e.g.  links to a the sales data in Excel
  • You can fully participate in the meeting, seeing real-time updates without having to stare at the shared scree

Starting and agenda-driven meeting

 

Free trial and ‘lock-in’ price for 12 months

This functionality will be included in your LeanCoffeeTable  price – for the duration of your subscription.

If you want to lock-in this new functionality at the current price for a year,  then please upgrade your subscription to a 12 months subscription before 30 August 2019

Meet Konveno

As we begin to reach out beyond Lean Coffee, the application will be re-branded as Konveno later this year. More details and designs to follow.

Become an active member of the Konveno Community in Slack

We are looking for a group of active users to help us shape and prioritise the functionality of Konveno.

If you are interested please give your details here and we will add you to the Slack channel.

As a member of the community you will help to prioritise the backlog, suggest new features, feedback on existing functionality and discuss ideas directly with the development team and each other.