You can now keep the same URL for recurring meetings.

Many teams use Lean Coffee Table for their weekly team meetings.

Before this change you needed to create a new board for each meeting and then send out the new URL. Alternatively you could reuse the same board for meetings, however this could get quite cluttered.

The solution we have come up with is to keep the same URL for the next meeting in the series whilst ‘archiving’ the earlier meetings in a series. 

Creating a follow-on meeting in a series of recurring meetings

The ‘Create session summary’ and ‘Setup up a follow-on meeting’ have been merged into one pop-up screen where you can:

1 – Decide if you want a .pdf to be created of the session that is just ending

2 – Select whether you want a follow-on meeting to be created and the current meeting archived.

You then have the option of copying forward to the new meeting:
a – All topics on the board.  You might want to do this if you have standard topics for every meeting
b – Just the topics that you did not get to discuss in the current meeting
— If you select neither option then the new meeting will be setup with no topics

c – The attendees of the current meeting. This would only apply to people that had been invited by email and have an account. Any guests will be able to join the next meeting using the same Guest URL they would have used for previous meetings in the series.

You can see earlier meetings in the series through this link in your meetings view

Whilst Lean Coffee is a simple and very effective format, we spend much more time in ‘traditional’ agenda-based meetings.

Some of you asked us to breathe some life back into this kind of meeting. We have therefore re-imagined this familiar, though tired, format to focus on engagement and active participation of all attendees.

This Beta version is exclusively for LeanCoffeeTable users. We hope it provides you with more benefits and the ability to extend into other parts of your organisation. We are also keen to get your feedback and suggestions in our new Slack channel (see below)

There are many innovative ideas in our product backlog, including integrations with tools like Zoom.  We will be providing you with minor improvements every few days in the months ahead.

See below on how you can help us to shape the future direction of the application.

Run your first agenda meeting now

To start a new agenda-driven meeting simply click on the ‘New Board’ and you will now have a choice of format (see image below)

This initial version includes everything you need to run a more engaging agenda-driven meeting today. Functionality includes:

Co-created agendas

• The facilitator sets up the meeting and the agenda items
• Attendees can help build the agenda by adding notes to agenda items before the meeting starts
• Benefits:
  • The meeting starts with an agenda which better reflects the priorities and interests of the attendees
  • Agenda items are timed and fit the time constraints of the meeting

Real-time notes / minutes

• Anyone can add notes or actions during the meeting
• Benefits
  • A more accurate, contemporaneous, record of the meeting witnessed by those attending
  • No delay waiting for the scribe to capture actions and notes
  • Encourages involvement in minute taking and action assignment
  • Includes much more detail than in traditional meeting minutes

Immediate record of the meeting

• A complete .pdf record of the meeting, including images and links, within seconds of the meeting end
• Benefits:
  • No delay in circulating the meeting record and therefore less decay in people’s memory and lasting value of the meeting

Other new features

• Time progression through an agenda item and the whole meeting.
  • Reduces facilitation effort as attendees are more aware and better able to self-manage
• Rich text agenda field
  • Shows images and links to resources for the meeting e.g.  links to a the sales data in Excel
• You can fully participate in the meeting, seeing real-time updates without having to stare at the shared scree

Starting and agenda-driven meeting

Free trial and ‘lock-in’ price for 12 months

This functionality will be included in your LeanCoffeeTable  price – for the duration of your subscription.

If you want to lock-in this new functionality at the current price for a year,  then please upgrade your subscription to a 12 months subscription before 30 August 2019

Meet Konveno

As we begin to reach out beyond Lean Coffee, the application will be re-branded as Konveno later this year. More details and designs to follow.

Become an active member of the Konveno Community in Slack

We are looking for a group of active users to help us shape and prioritise the functionality of Konveno.

If you are interested please give your details here and we will add you to the Slack channel.

As a member of the community you will help to prioritise the backlog, suggest new features, feedback on existing functionality and discuss ideas directly with the development team and each other.