The Lean Coffee Table team, as part of RippleRock Ltd. is very proud to announce we are now certified to the international gold standard of ISO27001:2013.

We invested our time in achieving this so that we can provide added reassurance to you, our clients. It turned out to be a valuable process, helping us to examine and explicitly define and improve some of our internal processes.

You want to know that your Lean Coffee sessions and data are safely stored, and we trust that the new ISO certification, together with the frequent penetration testing we undertake will provide you with that confidence.

Over the last year we have found ourselves completing long questionnaires for some larger clients who have a detailed Information Security criteria and an established purchasing process. ISO27001 should lower the bar to purchasing Lean Coffee Table by helping our customers ease the path through their due diligence processes.

 

More space to gather your topics

You now have a wider column to review topics before voting and discussion.

The application now loads with the wider column open. There are two ways to close this column and see the other discussion columns, the best way is to click on ‘Sort and move topics’ as this will reveal the other columns and then show the topics in priority order. Alternatively you can click on the arrow at the top right to close the wide column.

The facilitator can move topics around the column to cluster similar topics together and, yes,  you will soon be able to combine similar cards into one for voting purposes.

Click ‘Sort and Move Topics’ to close the wider column and give you a prioritised list of Topics.

To expand the wider topics just click on the chevron.

You can now kick-off a Lean Coffee session from within a Slack channel.  Users can join the board from a link in the channel, using their Slack identity and authentication.

At the end of the session a .pdf Summary is posted back to the channel for a permanent record of the discussion.

To use Lean Coffee with Slack you need to:

1. Install the Lean Coffee Table application into your instance of Slack
2. Start Lean Coffee sessions from within Slack

 

Step 1 – Go to the Slack marketplace and install Lean Coffee

https://leancoffeetable.slack.com/apps/AC5RRA4N6-lean-coffee-table

Follow the steps which will vary, depending on whether you already have a LeanCoffeeTable.com account or not.

If you already have a LeanCoffeeTable Account

1. Login with your existing account information
2. Authorise LeanCoffeeTable.com to interact with Slack
3. … and start running your Lean Coffee sessions

If you do NOT have a LeanCoffeeTable account

1. Sign in with your Slack identity
2. Agree to the Terms and Conditions
3. Choose your plan, depending on how many Facilitators you wish to have running sessions
4. Authorise LeanCoffeeTable.com to interact with Slack
5. … and start running your Lean Coffee sessions

 

 

 

Step 2 – Create your first Lean Coffee session

Watch the video below for a more details on starting a session

From the Slack channel   Type /leanmeet <meeting name>

This will create a new session and board within LeanCoffeeTable.com

It will also put a link into the channel, enabling anyone to join by clicking on the ‘Go to Meeting’ button

At the end of the meeting the Facilitator can create a ‘Session Summary’ (.pdf), which is posted back into the channel

The Session Summary records all the; attendees, topics, actions, comments and a brief summary and looks like this.

Note: To create a session from Slack you need to already be a Facilitator within a ‘Coffee club’.
The Coffee Club was setup during the installation of Slack.  The person who set-up the Coffee Club is the ‘owner’ and they can invite people to join the club, as Facilitators.

Note: If you want a Lean Coffee session to exchange data with a Slack Channel, you will need to initiate the session from within the Channel – and not from LeanCoffeeTable.com

 

 

Anyone in the session can now add written comments to the topic that is being discussed.

Use comments to capture ‘aha’ moments during the discussion, post links to resources on the web or to record an important point.

Read and respond to other people’s comments as they are posted

The comments are recorded in the Session Summary .pdf, to be circulated after the meeting.

To add a comment, just start typing in the box under the topic being discussed

The latest comments are shown at the bottom of the scrolling list.

Note: Comments can only be added to topics in the discussing column.
To add comments to a ‘Discussed’ topic, you will need to move it back to the Discussing column.
Comments can not be edited or deleted.

You can paste in text or links to webpages

Links will open in separate tab.

Click on the arrow to see the comments, after the topic has been discussed

Comments are shareable and permanently recorded in the Session Summary .pdf

Many of you asked for this feature and we look forward to your feedback.

It is now easier for attendees to go straight to the audio conference for a Lean Coffee session,  straight from the board. This will save you having to send to links to everyone.  Just send them the board link and they can join the audio meeting from there.

 Step 1 – Facilitator clicks button to enter the conference details

Step 2 – Paste in the URL to the conference session e.g. Zoom, Skype or Google Meeting

 

Step 3 – Attendees can join the conference call directly from the board

 

You can now invite people directly to a Lean Coffee session as a guest.

All they need to do is:
– Go to the URL
– Enter their name
– Join the meeting as a full participant.

There is no need for the person to register or provide their email address.

This is good for spontaneous sessions, one-off meetings or larger gatherings.

How to get the shareable guest URL

If you are the facilitator, just click on ‘Copy URL’ and send to invitees or include it in a meeting invite.

You will see the screen above when you create a new board or by clicking on this ‘gear’ icon on an existing board.